Tag Archives: GrowMe!

When clients ask me how they can fit more into their day I tell them to forget time management. We manage our time when we have enough. When we are stressed and under pressure of delivery we forget all of the methods and act like crazy headless chicken or chucks.

Over the years of my early career having worked with bankers I learnt that time is money and efficiency was considered a must. Responsiveness meant that I would call back immediately and respond to emails as fast as possible. Today I feel this paradigm has shifted to social media, what’s app and text messages. Anyhow, when you are constantly in response mode it is hard to get any work done. Moving into more managerial roles I had to re-learn how I prioritized and as a company owner it was again different. If you also struggle with being productive I have five tips for you to claim back your diary. You want to have more time with family and friends? You want to start a new hobby or continue one you started years ago and then dropped? You want to go running regularly? If your answer is “Yes, but I don’t have time.” Practice one or two of the methods given below.

diary 2

►Have-Done Diary

In consulting firms you have to maintain a timesheet in which you document daily how you use your time. This can be great to give you an understanding of where you are focused. You can increase the value of this exercise by maintaining a daily diary in which you document your accomplished tasks (Have-Done-Diary). I recommend a notebook and handwriting for this exercise.

►Time blocks with pomodoro-clocks

Find your most productive time in the day and block 90 minutes for creative and conceptual work. Set a kitchen timer for the task to 25 minutes. Work without picking up the phone or checking emails or Social Media. Then take a five minutes break.

Then work for another 25 minutes and take another 5 minutes break and a third junk. See how much you accomplish with this method. This is called Pomodoro-Method and you can even get a timer on your browser.

http://tomato-timer.com/

 

For many professionals the most important brain time is the early morning but I hear there is the other camp of night owls as well. So it is up to you to find your best 90 minutes in a day.

►Use an easy categorizer to determine where to start

Our most important tasks will have 80% of impact on our success only take 20% of our time according to the Pareto principle. 80% or our time we usually spend on important but less urgent and urgent but less important tasks which will only contribute 20% to our success. When you are overwhelmed use an easy categorizer. Work with an A, B, C categorization whenever you add a task to your diary or task list. Use your time block for A tasks.

►The Island

In your day build one island of peace. The island can be lunch with a good friend, a massage, running or sitting outside watching birds. The island of peace needs to fulfil two criteria:

1) You cannot take your smartphone or it has to be switched off.

2) You are not allowed to take away tasks from this place.

►Repetition, Routine, Checklists

Repetition, routine and checklists are great ways to take the stress out of tasks that need to be accomplished but should not require a lot of focus. I prefer to work on such tasks in the late afternoon or evening. Examples are packing for an event, preparing your travel cost claim. Color-coding, tagging, printing and filing

If you feel that you are constantly looking for documents, try color-coding folders according to topic, tag documents, put descriptors on paper files, file papers weekly, throw out junk, advertising and ask yourself before printing: What will be the added value of having this document on paper? Will I read it? Will it end up in a pile? Will I review it?

In my experience we print a lot of documents, magazines, whitepapers without looking at them ever. Do you also have 50 books and only started to read them? When you are like me you probably should stop yourself from buying more books until you are at least through 25 of them (and have written reviews on Amazon).

►Outsourcing housework

Finally I encourage you to outsource your housework from grocery shopping to cleaning. Most of the housework you might still be stuck with but at least you can win about three hours per week if your house is cleaned by another person. You will also notice that you keep the house tidier if you have regular external help. I also sublet my office so that I have to keep the space relatively clean. If I did not have regular client contact I would probably have post-it’s everywhere and drafts in progress on the floor.

Now practice one tip per week and let me know what happened.

 

►Read more:

http://www.entrepreneur.com/article/229772

 

http://acuff.me/do-over/

 

http://www.briantracy.com/blog/leadership-success/practice-the-abc-method/

 

http://blog.idonethis.com/franklin-focus-on-daily-progress/

 

http://blog.hubspot.com/blog/tabid/6307/bid/3367/10-Management-Lessons-From-Donald-Trump.aspx

 

http://fourhourworkweek.com/2014/06/16/not-to-do-lists-drugs-and-other-productivity-tricks/

 

 

►Related:

http://globalpeopletransitions.com/how-to-get-rid-of-clutter-in-five-steps-spring-cleaning-for-more-productivity/


Did you ever spend an intimate moment with your partner where he or she was telling you something that was important to them. You talk, sooth each other and you feel like giving everything to this loved person. Then she checks her phone. Or he gets up and gets a beer from the fridge.

Then out of nowhere you are getting frustrated, negative and even aggressive. You lost the place of love and went into the place of need. The atmosphere is ruined.

The same can happen at work. You thought you have a good relationship with a colleague or a manager and then one day out of the blue they shout at you. Or they send you a really long email how you disappointed them again and how you ruined their day.

Did you ever experience this?

What I have learned over the last three years of being an entrepreneur is that we can influence the way we respond in 80% of the time. In 20% of the time I still want to learn to stay calm and compassionate. Here are seven steps to responding in order to avoid negativity in relationships.

1) Take a break

Emily Bennington held a talk at the Powerhouse Zurich in September 2013 and explained the space between stimulus and response. In this area we can decide if we shout, cry or explode. Often we are losing control though and just act out.

We could pull us out of the situation and respond with compassion and love. Often when we get emotional it helps to remove ourselves from the situation and look at what is going on.

Ask yourself: “What do I need now to feel secure and loved again?”

 2) Respond by expressing your need

Instead of shouting back or answering with another long-winded email we could say “I understand that you are tired today but my need for order and a structured week gets messed up when we do not finish the housework on the weekend.”

To your colleague you could respond to the email saying: “I understand why you are angry but I’d prefer to discuss this in person. When can we talk?”

 

3) Listen to the signs of your body

Our bodies are featured with red lights. Some of us have been on the autobahn of our lives for too long though to see the red lights when they go on. After years of training as a coach and lots of sensitivity exercises I now recognize the red lights better.

You might feel dizzy in the stomach or head, your heartbeat increases, blood rushes into your head or your hands start to shiver.

When I feel overwhelmed with stress another indicator is severe back pain in the lower part of my back.

I listen to my body and when I notice any signs I take a note in my diary and ask myself what I need right now.

Sometimes it could just be water, food or a break but often it is an emotional need.

Sun Flowers
Give people more Flowers!

4) Let your written response simmer in your draft folder

I once in my young career made the mistake of answering all emails immediately. Everything always seemed urgent. Until I made a mistake and my manager gave me advice to let emails simmer in the draft folder. So now I have a rule not to send emails I wrote under emotional pressure for a minimum of twelve hours.

I risk to be considered slow. Most people who know me well already know that I must be thinking hard as I am usually VERY responsive and fast with email.

In 2015 I deleted at least ten emails the next morning or even two hours after they were written. Most of the time I recognized that I was talking to my inner worry monster, not the person who emailed me initially.

5) Have a conversation with your inner worry monster

Do you know anyone who likes negative feedback or criticism? I don’t. But I know that when I have a good relationship and someone gives me a feedback on what I could improve I am happy and thankful. UNLESS and here is the catch they put their finger right into the wound that says „Thou art not worthy.“ (you are a scam).

Millions of women (and a lot of men) are suffering from the imposture syndrome. Thank God I finally stopped dreaming that I did not pass university and have to take the math test again (which funnily enough was my best subject).

The worry monster attacks us when we are moving out of our comfort zone into unknown lands of skills we never had to master. Next to practicing daily it might help you to speak to your worry monster. Tell him all that you have done already to practice and how you will continue to do so. It could be that the worry monster appreciates your efforts.

 

6) Listen to guided meditations

Ok, I know that meditation is not everybody’s cup of tea but sometimes when the negative talk is too loud you need to hear another voice. Give yourself 5 minutes in the morning and listen to a guided meditation.

 

7) Go running or walking

A lot of people I know go running or walking to “get their head clear”. I think they alsIMG_0183o clear their hearts. Both exercises are helping your heart digest the emotional food it has been served. Maybe you are a very sensitive person. I often pick up emotions of my clients or they remind me of my own emotional state a few years back. I developed rituals to help my heart handle these emotions.

 

Tell us how you made a difference by responding with kindness and compassion instead of emotion and aggression?

 

Watch more:

 

When you start your own business you have a lot of roles: You are everyone: From your own PA to the cleaner to the expert and business development manager. You need to learn about marketing, leads, work with new tools and you neglect your personal life. Those of us who thought they will have a better work-life balance when starting their own business either have another source of income or inherited millions from their parents OR they are not making enough money. They might get by but they are not saving for retirement nor do they spend money like employed professionals.

There will be a time however, when either you go bankrupt or you finally see the traction in your business, where you finally feel like all your efforts were worth it and you are suddenly making a lot of money. (For everyone the definition of “a lot of money” is different but in the context of Switzerland I would say if you reach a turnover beyond 100’000 CHF per year that’s already pretty good.)

In the last few years I have been building up a business and believe me there were many occasions when I wanted to give up and get back into a regular employment again. I have a secret to share: I only got this far because a) I had a financial reserve to cover my normal living expenses and b) whenever I had a “crisis” I spoke to a coach.

Most of my business issues were and still are internal issues. Once I “cleaned up” my inner house, I got a chance to work on the inner garden and enjoy the sunshine.  I might still be in this process but I would say that the sun shines a lot more often now.

I feel like a CEO* when:

  1. I am in control of all aspects of my business,
  2. I have a good team behind me that delivers continuous results,
  3. We have a trusted cooperation with our clients and they are happy to come back to us,
  4. I can afford to pay myself a regular salary as the Managing Director, which pays my rent, insurances, bills and groceries.
  5. My diary is rather full but at the same time I have the freedom to block a full day for creative retreats in the mountains or a business strategy meeting in Goa.

What do you do to make yourself feel like a CEO?

Do you have any CEO rituals you’d like to share?

 

Have a powerful week,

 

Angie

 

*PS: In Switzerland the Managing Director of a Ltd. is not called CEO. It would give the wrong impression if I called myself CEO.

 


When you send out your newsletter with “Here the email subject” you might assume that you’ve lost it.
Or you are just overworked.

Or you have just lost the person you relied on to do this for you.

Or you noticed that you are already way too late and that it does not matter now.

Or you want to test and see if your readers react at all.

 

Does the newsletter create value for your readers in the first place? This might be a question you ask yourself.

 

Is there a way to find out what creates engagement and what does not?

Recently we launched a post on LinkedIn that was rather successful. I am now wondering why this one was performing better than others. Was it because the content spoke to the heart of many readers? Was it because the language was easy to understand? Was it because we had a list of tips to share?

 

I don’t really know.

 

I think it is important to remind yourself once in a while what is important and the big news is: What is important to you might not be important to your reader. On the other hand: What might be obvious to you might be fairly new to your reader or maybe you are the first person that explained the topic to them in a way they can accept. Maybe you are the one person they will listen to because you have authority in the field.

 

So how can you find out what matters to your readers?

 

  • Hold a webinar and ask them
  • Write about different categories of topics and see what performs well
  • Always add tips so your readers can take away a concrete idea
  • Limit your words so your readers will be excited to read on the phone.
  • Be consistent in when you send out a new post. A lot of successful bloggers call their newsletters after the day it is sent out.
  • Change voice by letting different bloggers write for you.
  • Find out which voice and style your readers prefer.

Because of information overload, our attention span has decreased drastically. This is why marketers like Seth Godin, are going creative about moving strangers into fans and one day into clients. Seth coined the term “Permission Marketing” in contrast to “classical Marketing” where we just blasted the product or service information out there – without the permission and often to the annoyance of the viewer or reader.

Permission marketing means that you have been given the privilege of delivering messages to those who actually want to get them.

In return, you get their attention. Attention is the key to unlocking the mystery of permission marketing. Permission marketers are well aware of its value and they know that they can’t get it back once people stop giving attention to them.

They focus on the concept of acquiring “Real Permission” which is based on your friend or customer or lead to give you their email ID voluntarily.When you have permission your potential clients will  want your message. They will except and wait for your updates and news.

Methods for Successful Permission Marketing

...readers will love your stuff...
If you have permission…

Now there are many creative ways to conduct Permission Marketing. Below are few which we found useful:

1) Subscription

The easiest way is to make people subscribe to your content. It is an act which people do by their own will, not forcefully, thus they are more interested in reading or watching it. Like if you subscribed to a health magazine, don’t you love it when you get it every month? Once you have successfully established your content with your readers or viewers you might be able to charge BUT be careful. You might lose trust if you raise a fee without a good explanation.

2) Free Trial

Another thing that can be done is to show others that it works for free! Find a way to show people exactly what the product do for free. Many products are promoted this way online. Haven’t you tried a free trial of something and ended up buying it because you loved it? Giving free trials do increase the cost of marketing so make sure you are doing it to only your target market.

3) Good Cause

Give your clients something to be proud of! If you can link your product or services to a good cause they will feel like they are contributing positively to the society. It is good for your promotion as well because then selling things doesn’t look like you are bragging. However, your good cause has to be genuine.

4) Blogging by using 80/20 Rule

Create a way of giving away 80% of what others want to read with 20% of your own marketing. This way the content you share gets more shares and it keeps circulating into different circle. But yes, don’t forget to add 20% of your marketing into blogs so that you can overall benefit through it. Here it depends what you “sell”. If you sell your expertise you might not even need to market. You can just shine by showing your expertise in your blog and adding real value to the knowledge of your readers.

5) Ask your Fans for Help and Support

Try to take help of your friends. By friends I mean all those prospects who gave you permission. Give them incentive to spread your information on to their friends so that they also start feeling like a part of what you are selling. Sense of ownership and incentive creates awesome marketing.

Homework: Please work on your marketing and communications plan and tell us what your experience with permission marketing is. What are your struggles?