Manage Your Energy, not Your Time
Talking

A guest post by Romée Jager

Do you also feel overwhelmed and overloaded before the day has even started? Then don’t worry, you are not alone. It is 7:30 AM and I started working half an hour ago. Even though it is only the beginning of my working day, I already feel that I am way behind on my tasks. I am staring at my screen and scrolling through my emails, opening a few, marking them as unread again and giving them a colour code. 

I feel overwhelmed and do not know where to start. My solution? Preparing myself a cup of coffee. While the smell of fresh roasted coffee beans reaches my nostrils, I think about how to structure my tasks for the day ahead. 

I am wondering why we ‘’only’’ have 24 hours in a day and I start wondering whether I will make it in time for my dinner appointment, as I will probably have to work late again. I feel like my mind is going in a downward spiral and suddenly I remember something that Angie Weinberger once told me: ‘’it is not that we need more hours in a day, instead we should prioritize better’’. 

I mean it would be great if somebody could invent a time machine and could double the time we have in a day. But let’s face it, as the time machine is not invented (yet), we need to find ways to boost our productivity to simply get more done in the time we have. 

Manage your Energy

If you enter ‘’Improving Productivity’’ on Google more than 226 million results pop up including many articles providing productivity hacks. We already provided your Angie’s seven productivity hacks.

However, when implementing those tips it is fundamental to consider your biorhythm. Knowing your chronotype is key.

Instead of just scrolling through our emails and randomly doing some of our tasks, we should carefully reconsider when we do certain tasks in order to increase our productivity. According to Daniel Pink, international best selling author of six provocative books about business and human behavior, big chances of performance can be seen depending on time of day. Therefore, instead of just doing our tasks randomly, we should carefully plan and structure our day. Our day is divided into three periods of productivity that Pink calls: Peak, Through, and Recovery. 

As you plan your day ahead, you need to consider your different periods of productivity. Do you recognize any of the mentioned productivity periods? Consider when you are in which productivity period. When do you have the most energy during the day? 

During which part of the day are you the most focused? Try to identify for yourself the different levels of productivity during the day and plan your tasks accordingly. Personally, my peak time is during the morning until lunch, therefore, this is the time for me to do some highly focused work. After lunch, my productivity drops and I see myself scrolling through my emails again. 

As I already had three cups of coffee, it is not the time to get another one. Instead, this is the time for me to start on the administrative tasks and routine activities. During my ‘’Through’’ period I start feeling that the ‘’Recovery’’ is coming and I move to more creative and insightful tasks again. 

Everybody has their own subjective understanding of chronological time. 

How to get started

Maintaining a Have-Done Diary could be a great help to recognize how you use your daily time and to give you an understanding of when you are focused. When you have identified your different productivity periods, the next step is to plan your tasks accordingly. After a while you can see your productivity skyrocketing and your pile of work slinking. 

As a consequence, you can peacefully shut down your work computer and feel satisfied. You can even plan your tasks for tomorrow already. You can now be at ease and can attend the dinner parties with your loved ones. You might even sing along with the radio while driving home, because you got things done! You come home and your mind is where it needs to be, present in the moment. 

If you want to learn more about timing and our hidden patterns then we recommend you to read the book ‘’When: The Scientific Secrets of Perfect Timing’’ by Daniel Pink. 

Do you find it challenging to identify your productivity periods? Or do you feel that you need to reset yourself again? Then our RockMeRetreat from 18 to 25 November 2021 is for you! 

During the RockMeRetreat we will work on boosting your productivity. Hopefully, once you come back from this week you will feel refreshed and inspired again and ready to tackle whatever challenges arise. Does this sound interesting to you? Then you can sign up here to be invited or Angie will be happy to set up a meeting with you to discuss your participation. 

About the Author

Romée Jager is the Academic Intern at Global People Transitions. She loves travelling and is passionate about exploring new cultures. As a soon to be graduate in Intercultural Management, she considers herself as an interculturalist. She has been working in a Dutch governmental youth panel for over 7 years where her aim was to give the youth a voice in the Dutch political system. She believes in continuous learning and is passionate about exploring and doing research. She wrote her master thesis about Defensive Nationalism and is interested in furthering her research. She is wishing to pursue a PhD in social sciences. 

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